Partnership & Exhibit General Information 


LOCATION

Huntington Place, 1 Washington Blvd, Detroit, MI 48226

https://www.huntingtonplacedetroit.com/

The IROS 2023 Exhibits will be open on October 2-4, 2023.  A representative must staff exhibitor booths during all times when Exhibits are officially open. Identification badges may be picked up at the registration desk. Badge exchange between exhibitor representatives is not permissible.


EXHIBIT HOURS (subject to change)

Monday, October 2 9:30 am – 5:00 pm

Tuesday, October 3 9:30 am – 5:00 pm

Wednesday, October 4 9:30 am – 5:00 pm


INSTALLATION OF DISPLAYS*

The exhibit hall will be open for the installation of exhibits during the following hours:

Saturday, September 30 4:00 pm – 7:00 pm

Sunday, October 1 8:00 am – 4:30 pm

The exhibitor must have an authorized representative present throughout the installation of his/her/their exhibit(s) and will furnish the name of this representative to Show Management at least 60 days prior to the show. During installation hours, Installation & Dismantle wristbands will be available at no charge to all exhibitors and workers to gain access to the exhibit floor. I&D wristbands must be worn at all times during installation days. Exhibitors may pick up I&D wristbands from security at the entrance to the exhibit hall or from the Exhibits Management Office.

Installation of all exhibit material must be completed by 8:00am, Monday, October 2, and all shipping crates and packing cases must be ready for removal in order to allow sufficient time for cleaning prior the event opening at 9:30am on Monday, October 2. If an exception must be made, contact Exhibit Management at IROS@heiexpo.com.

*Exhibitors may choose to work later than 4:30pm

DISMANTLING DATES AND HOURS

The exhibit hall will be open for exhibit dismantling during the following hours:

Wednesday, October 4 5:00 pm – 8:00 pm

Thursday, October 5 8:00 am – 12:00 pm

Note: Do not leave materials behind. Exhibitors leaving materials after the dismantle period will be charged a disposal fee, and materials will be discarded. You are responsible for arranging shipping or material handling through Freeman.

All outbound carriers must check in no later than 10:00am on Thursday, October 5.  Freight not called for by 10:00am on Thursday, October 5 will be rerouted via Freeman Transportation.


Exhibit space rental includes these added benefits:

  • Two (2) Exhibitor Personnel Passes per 100 sq. ft. of exhibit space. Additional Exhibitor. Personnel Passes can be purchased.
  • Complimentary access to the Welcome Reception and Farewell Reception with an Exhibitor Personnel Pass.
  • Complimentary listing in the Conference Exhibit Directory that includes contact information and product description.
  • Complimentary listing on the Conference mobile app.
  • Complimentary WiFi Internet access in the exhibit hall.
  • Access to high-impact partnership opportunities available only to exhibitors.


IMPORTANT: This booth option does not come with carpet and the flooring of the exhibit hall is rustic concrete. The IROS organizers require all unfurnished/space only exhibitors to install carpet/flooring in their booth.


IROS 2023 Partners are entitled to:

  • Platinum: 8 full conference delegate passes; 12 exhibitor personnel passes
  • Gold: 6 full conference delegate passes; 8 exhibitor personnel passes
  • Silver: 3 full conference delegate passes; 6 exhibitor personnel passes
  • Bronze: 1 full conference delegate pass


IROS 2023 exhibiting companies are entitled to:

  • up to two (2) exhibitor badges per regular booth (100 sq. ft.)

Details regarding the registration of your booth personnel will be sent to you in mid-April. 

Exhibitor badges must be picked up at the IROS Exhibitor Registration Counter located in Huntington Place.

During move-in, all Exhibitor Appointed Contractors must also wear a badge. There is no pre-registration process for these contractors. They will be registered when they arrive onsite by means of a generic nametag.

Admission to the Exhibit Floor

IROS 2023 Management reserves the right to refuse admission to the exhibit floor to any visitor, exhibitor or employee of an exhibitor who is, in their opinion, undesirable or likely to disrupt the smooth functioning of the event.

Children under 16 years of age are not admitted during move-in, exhibit hours and move-out.

All persons on the exhibit floor must have proper registration credentials.


Animals

Animals and pets are not permitted in the building except in conjunction to aid the disabled.

Balloons

The display and distribution of balloons will not be allowed at any time within the exhibit hall. Balloons create many housekeeping problems and are particularly detrimental to the fire detection systems installed in the exhibit hall. Their use is strictly prohibited.


Questions?

Contact IROS Exhibition Management at IROS@heiexpo.com, c/o Hall-Erickson, Inc.